Office Administrator

Scottsdale, AZ

We are looking for an onsite, full-time, Office Administrator for our location in Old Town, Scottsdale. The position will be visible as the first point of contact for Digital Air Strike. This means you will present all employees and guests with a warm and inviting demeanor that makes everyone feel like they belong. We love our culture and are seeking someone who will help us promote an inviting, clean, organized, and welcoming environment that upholds our values and supports our employee needs. If you are a self-starter, enjoy wearing multiple hats, have excellent organization skills along with the ability to prioritize tasks, meet deadlines and pivot to go with the flow then this role is for you.

Get to know us better: https://www.themuse.com/profiles/digitalairstrike

Responsibilities:

Reception

  • Greet and welcome guests as soon as they arrive at the office and direct visitors to the appropriate person.
  • Front-desk activities, including redirecting phone calls/emails, update calendars and schedule meetings.
  • Ensure reception area is tidy and presentable, organized and displaying appropriate DAS marketing material.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Office Maintenance

  • Ensure the office is well maintained, presentable and functional. Common expectations include office supplies are stocked and in working order, break areas and conference rooms kept neat and orderly, etc.
  • Receive and sort daily mail/deliveries/couriers, handle electronic stamps for outgoing, FedEX shipping
  • During special occasions and holidays, you will engineer and execute office decor and participate in set-up/clean-up for internal events.
  • Assist in event planning for internal events, company meetings, employee recognition events, and community engagement programs as well as external client events with our Marketing team including booking travel as requested.
  • Minimum of 1-3 years reception, office management or proven experience in similar roles, with the ability to organize, multitask, prioritize, and work under pressure
  • Proficient with Microsoft Office Suite including Excel and Outlook and able to easily pick up new technology or application skills
  • Solid communication skills both written and verbal
  • Ability to influence others; handle conflict appropriately, know when to escalate issues upward and when to apply common sense
  • A high level of integrity and discretion in handling confidential information, and professionalism in dealing with people at all levels is imperative
  • Ability to handle administrative details independently with proactive ownership of results while exercising good judgement in keeping team members informed

Event Planning

  • Assist in event planning for internal events, company meetings, employee recognition events, and community engagement programs as well as external client events with our Marketing team including booking travel as requested.

Requirements:

  • Minimum of 1-3 years reception, office management or proven experience in similar roles, with the ability to organize, multitask, prioritize, and work under pressure
  • Proficient with Microsoft Office Suite including Excel and Outlook and able to easily pick up new technology or application skills
  • Solid communication skills both written and verbal
  • Ability to influence others; handle conflict appropriately, know when to escalate issues upward and when to apply common sense
  • A high level of integrity and discretion in handling confidential information, and professionalism in dealing with people at all levels is imperative
  • Ability to handle administrative details independently with proactive ownership of results while exercising good judgement in keeping team members informed

Benefits:

Medical/Dental/Vision, long & short-term disability, life insurance, incentive stock options, 401K, employee assistance program, flexible spending accounts for medical and dependent day care, tuition reimbursement, veterinary care discount program, student loan match program along with a generous vacation and sick time allowance, 12 paid holidays and extra anniversary days off!

EEOC Employer:

Digital Air Strike is an Equal Opportunity Employer that does not discriminate on the basis of race, color, religion, gender, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other protected class